Putting together an event of any type requires a lot of hard work, organization, and the ability to respond to issues as they arrive. Mobile apps provide a great way to help you stay on top of every aspect of your event planning from start to finish. No matter where you are or what you’re doing, you can quickly accomplish tasks with the use of your mobile device.

Best Mobile Apps for Event Planners

There are hundreds of mobile apps that could potentially be used for event planning. However, there are some that seem to stand out as particularly well suited to putting together an event and keeping things running smoothly.


If you aren’t already using Evernote to stay on task and keep all your volunteers and staff on the same page, then you’ll want to check out this handy software. By downloading the app to your mobile device, you can see at a glance what needs to be done, who is working on what tasks and can even mark things off and move them around easily.

You can even use Evernote to coordinate travel itineraries or share notes with the rest of your team. For example, if you just received an updated quote from the caterer, you can quickly upload it for everyone else to see.


In addition to your regular email and social media campaigns, add Evvnt to your lineup of marketing tools. Evvnt is similar to Hootsuite but is geared toward events. When you post your event via Evvnt, the post will be sent out to a large network of platforms aimed at people interested in events. It is an amazing time-saving promotional tool, because you’ll only need to blast out the info once for it to be posted multiple places.

Select the Date

This is one of those mobile apps that is handy if you are trying to figure out the best date to hold your event or even to hold a meeting with key players for planning the event. Select the Date offers features such as integration with your calendar and the ability to monitor attendance via your smartphone. Basically, those who need to attend the meeting vote on a date that works best for them and the app chooses a date that coordinates with everyone’s best schedule.


Capsule offers you the ability to organize photos that everyone from event attendees to vendors to professional photographers take at your event. Simply ask everyone to download this photo app and indicate that they’d like their photos uploaded to the event’s “capsule”. Now, all the photos everyone has taken is in one convenient place.


Asana allows you to easily delegate tasks to other members of your team. So, if you need one person to pick up lanyards and another to meet the keynote speaker at the airport, you can assign the tasks to the correct people. This allows you to work from your phone to coordinate all those little details that can become so overwhelming as an event comes together.

Planning an event requires keeping quite a few plates in the air at one time. The mobile apps above are a great start to helping you stay on top of all the tasks on your to-do list.